Business terms

Last updated 24 October 2026

These terms apply to gyms, gym managers, PTs and independent personal trainers who use the Kilosmith gym dashboard ("you"). If you also train with Kilosmith yourself, the member terms and conditions apply to that too.

1. Who we are

Kilosmith is run by [owner's full name], a sole trader trading as Kilosmith, of [business address]. "We" and "us" in these terms means them. You can contact us at hubboldj+kilosmith@gmail.com.

2. Your dashboard and team

• Every manager and PT has their own login. Don't share logins.
• Managers decide who joins their team and are responsible for removing people who leave, straight away.
• Keep join links, QR codes and passphrases to the places you intend, such as your gym floor or your own clients. If one gets out, make a new one from the Invite tab.
• Unless we agree a price with you in writing, the dashboard is provided free during early access, and we may change or end that with 30 days' notice.

3. Adding people

• Only invite or add people who have asked to join you or agreed to it. Only enter names and email addresses you are allowed to use for that.
• People are only added if they open your link or say yes to your request. Don't pressure anyone to join or to share their training.

4. Your members' and clients' data

Through the dashboard you see your members' names and join dates, and for people who choose to share, their programme and training summaries. For the data you receive this way, you are a data controller in your own right under UK data protection law, separately from Kilosmith. You agree to:

• use it only to run your membership and coaching for that person, not for marketing unrelated to their training with you, and never sell it or pass it on;
• respect their choices: when someone stops sharing, removes you as their PT or leaves, stop using what you no longer see, and delete any copies you made;
• not copy data out of Kilosmith in bulk, scrape it or try to see more than the dashboard shows you;
• keep it secure, and tell us at hubboldj+kilosmith@gmail.com without delay if you think a login or data has been misused.

We look after the Kilosmith platform and our members' data as described in our Privacy notice. If we find a security problem that affects your members' data, we'll tell you.

5. Your coaching and content

• You are responsible for the programmes, plans, bookings, messages, timetable, branding and calorie suggestions you add, and for being suitably qualified and insured to give that advice.
• Your content must be accurate and lawful, and must not be abusive, misleading or medical advice you aren't qualified to give. Only upload logos and images you have the right to use.
• You give us permission to show your content to your members and clients in Kilosmith.

6. Suspension and ending

You can stop using the dashboard at any time. We can suspend or close dashboard access if these terms are broken, or if we need to protect members, with notice where we reasonably can. Your members keep their own Kilosmith accounts and logs either way.

7. Responsibility

• We work hard to keep Kilosmith running, but we provide the dashboard as it is and can't promise it will always be available or free of errors.
• We aren't responsible for lost profits, business or revenue, or for loss that wasn't foreseeable. Our total liability to you in any 12 months is limited to the greater of £100 or what you paid us in that time.
• Nothing in these terms limits liability for death or personal injury caused by negligence, for fraud, or anything else the law doesn't allow us to limit.

8. Changes and law

We may update these terms. If the changes are important, we'll ask you to accept them on the dashboard before they apply. If Kilosmith becomes a limited company, we may pass these terms to it and will tell you when we do. These terms are governed by the law of England and Wales, and the courts of England and Wales deal with any dispute.